Organize an Associative event

Member or director of an association, the organization of an event allows promote the actions of the association and raise funds. The creation and management of an associative event is a demanding and demanding activity, that said, there are a number of tools that facilitate the work of associations.

The associative project

‍Whatever the nature, associations carry out actions based on a common project.

Indeed, when an association is set up, its founding members write the statutes and decide together on the associative project that will be at the heart of their activities.

Resulting from collective reflection, the associative project is a reference tool for the establishment and management of actions and events. Certainly, the actions of the association evolve over time, however the associative project remains the same.

For Define their associative project, they will have to answer three key questions:

• What are the values?
• What are the goals of the association?
• How do you achieve these goals?
  
  It is essential to establish the fundamentals of the association, to put them on paper and/or to publish them online.

Management of an associative event

Whether sporting, cultural or philanthropic, associations are regularly called upon to create events. However, the establishment of an associative event can be hampered by many factors. Legal obligations, weather conditions, grant allocation and security risks are elements that should not be overlooked.

The success of the event is the result of good management of an associative project.

Key steps to be determined in advance:

• Define goals, targets and purposes (concept)
• Manage the setting (audience, location, period)
• Estimate the budget (expenses, revenue, grants)
• Establishing a retro-event schedule

Once the conceptualization phase has been validated, the marketing and implementation phases take place. This is a good time to communicate about the character and reasons of the event to your community! The choice of media must be strategic in order to reach more participants.

What choice for ticketing?

In order to effectively manage the sale of event tickets, it is recommended to turn to an online ticketing platform. The use of a fully dematerialized solution makes it possible to centralize the data of its participants and therefore simplifies the work of organizers. Some platforms also facilitate the management of participants' entries on the day of the event. This is the case of Wilout Who offers a free checking app available on App Store and Google Play.

Finally, when the event comes to an end, the financial evaluation phase occurs. An association must produce a detailed moral report that includes an evaluation of its achievements. The Wilout platform also simplifies accounting management and offers organizers: to edit a Accountability.

As we have seen, the realization of associative events is an ambitious project that requires a significant investment on the part of members and volunteers.

Thus, the use of digital tools, such asonline ticketing software facilitates the work of associations today. Whether it is for the management of certain tasks in the marketing, implementation or financial evaluation phase, many event organizers have adopted these platforms.

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For all these reasons, we invite members or association leaders to discover Wilout, an ideal ticketing solution for associations.