How do I organize a free event?

You want to organize a free, charitable or lucrative event. But you are afraid of being overwhelmed by a large number of participants. Indeed, a free event can bring a lot of people and it is better to be prepared for it! It is therefore important to master certain points such as number of participants present on site as well as the concentration of these people in the queue. This is all the more important in the current context of the health crisis.

For that, Wilout offers you these technological solutions so that your event can take place in the best conditions!

Online ticketing

Upstream, it is preferable to sell tickets worth €0 in order to Know in advance How many people are planning to attend the event. For that, Wilout ONLINE is the right tool to enforce maximum capacity. In fact, from your Back office you can set a maximum number of participants. This will allow you to limit the number of tickets sold and therefore considerably reduce the queue!

Also, we don't take a commission on free tickets.

In 5 minutes watch in hand, you create your online ticketing on Wilout. You can customize your own mini-site and e-tickets. To optimize the filling of your gauge, it is also possible toIntegrate a ticketing module on your Facebook page or on your own website.

On-site sales

By setting up a free event, expect a certain number of participants not to show up at your event. Wilout ONSITE, allows you to set up a limited ticket counter. If the maximum capacity is not reached you can still sell your tickets directly on site!

Tip: Communicate about the obligation to take your ticket online, and do not specify the sale on site.

Access control

The application Wilout CONTROL Use your camera and turn it into a Scan that can read all types of barcode And of QR codes. Thanks to this solution, a ticket is scanned and verified in an instant! This makes it possible to streamline your queue and avoid a possible grouping. In addition, during your event, it allows you to Follow in real time the number of participants and the filling rate of your quota. This will allow you toAnticipate And of subdue any overflow.

In addition, you can set up access controls at various strategic locations in your event. For example: access to the dining room, the bar, or even to a conference room... For total control of your gauge zone by zone.

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Contact us for more information, our team will be happy to answer you: support@wilout.com